Tips on Going Paperless in Denver

Did you know that 95% of businesses actually still use paper files?  Digital documents are a lot easier manage and provide increased security with the ability to lock down version control, access, and more. Denver Scanning & Records eliminates the need to retain hard-copy documents and company information on desks or filed away in cabinets.

Optimize document flow through your departments and increase productivity with a paperless office. Most businesses hire a professional document scanning service like Denver Scanning & Records to convert all their hard-copy paper records into electronic versions. 

Going Paperless? Avoid These Pitfalls And Help Your Business

Go paperless at your denver office
Use this checklist before you encounter the pitfalls associated with converting to a paperless office. It's our goal to help you make a well-informed decision.

Digital Documents are Easier to Use

Indexing makes finding digital documents easy.  If it takes you forever to find a file in your current document management system, a paperless office allows you to find what you need with a quick keyword search and distribute documents with one click.

Hiring a Document Scanning Service Might not be an Effective Solution for your Business—Yet

There are lots of steps involved in a document scanning & conversion project- make sure the system you're migrating to is as functional or more functional than your existing DMS.  Keep up-to-date on all the different items that you can consider for a paperless conversion project to make life easier—here's just a few to think about:
  • Offsite document storage for inactive files
  • Upgrades to existing computers in your network
  • Ongoing costs for scanning active files and new hard-copy documents you create
  • Other items needed to make the system functional and optimal
  • Although most or all of these items aren't required, each one offers functionality that can help you manage your documents better. 
It's also important to have a good idea of how many documents you want to convert- the more documents you have, the more your project will cost.

Lost Productivity is Probably Abundant in your Current Document Management System (DMS)

Ineffective filing and storage wastes employee man hours. Every minute it takes to retrieve, copy and re-file a document adds up to hours upon hours of lost productivity. A paperless office eliminates this frustrating process and gives you the ability to find documents quickly and easily.

Are Your Hard-Copy Documents Secure?

Don't let a corporate spy or identity thief get a hold of your confidential information. Data breaches due to low-tech hacks happen a lot more frequently than you might think. A digital document management system and digital documents are encrypted, and you can even select who has access to which document, eliminating the need to protect your files with locked doors and filing cabinets. 

Let Us Help You Go Paperless in Denver!

If you think you have a handle on all the items we mentioned above, you're ready to go paperless! The cost of document scanning is minimal to the time and space you'll save your business year over year. If you have questions, or want more information, give us a call at (303) 835-7403 or fill out the form to the right. Let Denver Scanning & Imaging help your business make the transition today!

Ready to Make the Change to a Paperless Office? Dallas Scanning & Records Can Help!

Let a professional, secure scanning company take the hassle out of going paperless. We can index, scan, and do all required post production work quickly and efficiently to get your paperless office up and running as fast as possible.   If you’re interested in converting your documents and records to digital format, let our experts in Denver know! Fill out the form to the right, or give us a call at (303) 835-7403.